Exhibitor Resources 2025
Find all the information you need about our upcoming events.
✨ Fair Rules & Guidelines
We’re excited to welcome you to Expo Vente Australia and appreciate your cooperation in helping us create a successful and professional event experience for all attendees. Please take a moment to review the following participation guidelines to ensure everything runs smoothly on event day.
🛠️ Event Setup
To maintain a professional and organized environment for our guests:
All exhibitors must complete setup before doors open to the public. We kindly ask that you arrive on time and have your booth ready well in advance.
Please note that a late setup fee of $200 USD may apply if your booth is not ready at the start of the event.
🤝 Lead Generation and Agency Support
Our digital platform is a key part of your engagement strategy. To make the most of it:
Please ensure your Exhibitor Profile is fully updated on the Expo App before the event. If you experience any technical issues, notify our team immediately so we can assist you.
- You are welcome to invite your partner agencies to assist you at your booth. However, it is your responsibility to ensure that:
- All agency representatives have been set up with their own agent accounts on the Expo App before the event day.
- Agency representatives follow the same event rules and standards as institutional staff.
For a consistent and professional atmosphere, please remind agency representatives of the following:
🚫 They should not:
- Wear clothing with agency branding, logos, QR codes, websites, or phone numbers.
- Distribute agency flyers.
- Hand out materials from non-participating institutions or organizations.
- Roam the venue or approach students outside of your assigned booth area.
Each booth may host a maximum of 3 people (including agency reps), and staff substitutions during the event are not permitted.
Please note: In the rare case of non-compliance (After being notified three times to make corrections), a penalty of up to $1,000 USD and/or removal from the event may apply.
Agency representatives should refrain from:
- Wear any attire with their company name, branding, logos, QR codes, website, phone numbers, etc.
- Hand out flyers about the company and/or business cards.
- Hand out flyers about institutions or organizations that are not participating in the Expo.
- Walk around the Expo Hall engaging in conversation with prospective students and/or handing out promotional material, or otherwise not following the same rules to which all Exhibitors must adhere.
- A maximum of 3 people per booth is allowed, and no personnel exchanges are permitted.
Failure to comply may result in a $1,000 USD penalty and/or expulsion from the event during which there is a breach of the rules.
📱 Technology & Lead Capture
To optimize your recruitment efforts:
Please bring your own mobile device(s) to use the Expo App’s QR scanning feature for lead capture.
- You’re welcome to bring any other devices that support your presentation (e.g., laptops, tablets, or e-readers).
- Exhibitors are responsible for the privacy and security of any leads collected.
- Please do not share login credentials for the Expo App with others.
- The Expo organizers are not liable for data misuse resulting from shared access.
🛡️ Compliance and Corrections
We understand that sometimes things don’t go perfectly. That’s why The Wharton Group, Inc. uses a good-faith “three-strike” system, allowing exhibitors the opportunity to correct any issues before further action is considered.
Thank you for your attention, professionalism, and partnership. These guidelines help ensure a fair and rewarding experience for everyone — and we’re here to support you every step of the way.
We look forward to seeing you at the Expo!
Fair information México City
October 25th 2025
Fair information México City
October 25th 2025
Vente Australia Student Recruitment Fair
- Set up: 10:00 am - 11:30 am
- Open to public: 12:00 pm - 5:00 pm
Available Booths
Booths will be assigned on a first come-first served basis.
Hotel Reservations
Hotel Rates in Mexico City: No competitive hotel rate was found, we reccomend searching on hotels.com
Side Agenda
October 25th-28th, 2025
Saturday 25 Oct
- 9:00 – 10:00 Market briefing for Australian Institutions (Hotel BelAir Unique)
- 10:00 – 11:30 Set-Up Vente Australia (Hotel BelAir Unique)
- 12:00 – 17:00 Vente Australia EXPO (Hotel BelAir Unique)
Monday 27 Oct
- 10:00 – 12:00 High School Counsellor Training & Networking (Official Residence)
- 15:00 – 17:00 Education Agent Roundtable (Club de Industriales)
- 18:00 – 20:00 Networking Event with IB Network (School / Official Residence)
Tuesday 28 Oct
Travel Day to Bogotá
Recommended flight: AM761 AeroMexico – (Direct) – Dep: 08:50 – Arr: 14:35
Fair information Bogotá, Colombia 🇨🇴
October 29th 2025
Fair information Bogotá, Colombia 🇨🇴
October 29th 2025
Vente Australia Student Recruitment Fair
- Set up: 12:00 pm - 1:30 pm
- Open to public: 2:00 pm - 7:00 pm
Food & refreshments will be provided.
Available Booths
Booths will be assigned on a first come-first served basis.
Hotel Reservations
Standard single or double room: 97 USD with 24-hour cancellation policy, allows modifications, and includes breakfast, access to wet areas, and gym.
Taxes: Rates are listed before 19% VAT – international guests may be exempt from paying the 19% accommodation VAT. This will be validated at check-in based on the entry stamp in their passport.
Side Agenda
October 28th-30th, 2025
Tuesday 28 Oct
18:30 – 19:00 Market briefing for Australian Institutions with scholarship and funding programs (Casa Dann Carlton Hotel & Spa)
- 19:00 – 21:00 Networking Event with key IET stakeholders (Casa Dann Carlton Hotel & Spa)
Wednesday 29 Oct
- 07:00 – 09:00 Australia Day for International High School & Parents (Anglo Colombian School)
- 09:00 – 10:00 Australia Day for School Counsellors (Anglo Colombian School)
- 10:40 – 11:10 Australia Day for International High Schools (Gimnasio Campestre and Marymount School Bogota)
- 12:00 – 13:30 Set-Up Vente Australia (Casa Dann Carlton Hotel & Spa)
- 14:00 – 19:00 Vente Australia EXPO (Casa Dann Carlton Hotel & Spa)
Thursday 30 Oct
- Travel Day to São Paulo
Recommended flight: AV185 – Avianca (Direct) – Dep: 7:15 – Arrival: 15:25
Fair information Santiago de Chile, Chile 
November 4th 2025
Fair information Santiago de Chile, Chile
November 4th 2025
Vente Australia Student Recruitment Fair
- Set up: 10:00 am - 11:30 am
- Open to public: 2:00 pm - 7:00 pm
Food & refreshments will be provided.
Available Booths
Booths will be assigned on a first come-first served basis.
Hotel Reservations
Hotel Rates in Santiago de Chile: No competitive hotel rate was found, we reccomend searching on hotels.com
Side Agenda
October 3rd-4th, 2025
Monday 3 Nov
*07:00 – 14:30 Australia Day for International High Schools
& Parents (St Margaret’s School Viña del Mar)*Departing point: Intercontinental Hotel – Market briefing 30 min before the fair starts.
19:00 – 21:00: Australia Reception for key IET stakeholders-
(Official Residence of the Australian Embassy)
Tuesday 4 Nov
- 08:30 – 09:00 Quick update with ANID (Venue TBC)
- 09:00 – 11:00 AusCham Business Roundtable (AusCham Member / Adolfo Ibáñez)
- 11:30 – 12:30 Set-Up Vente Australia (InterContinental Santiago)
- 14:00 – 19:00 Vente Australia EXPO (InterContinental Santiago)